If you want to download a Microsoft Teams recording or send it to others, you have plenty of options to download, share, and manage access.
When you record a meeting in Microsoft Teams, you can play that recording later to clarify something or get details on an item you missed. But along with listening to a recording, you can download it. This is handy for holding onto it for future reference.
Additionally, if you have team members who could not attend the meeting, you can share the recording with them so they’re in the loop. And to be sure the recording is only accessed by those you select, you can manage access to it.
Let’s walk through your options for downloading, sharing, and managing access to your Microsoft Teams recordings.
Related Article: How to Clear Microsoft Teams CacheYou can download a recording from the Microsoft Teams app or online.
If you have the Microsoft Teams desktop app open, you can download the recording easily.
Maybe you have the channel or chat open in the app and see the recording in the conversation history. If you click it, the recording will open in your browser. At the top of the screen, click Download. Then go to your downloads folder to obtain the file.
One more spot you can download the recording from is the SharePoint website (or OneDrive per your company’s preference). Similar to the Files section of the Teams desktop app, navigate to the Recordings folder. Hover your cursor over the More Actions button and choose Download.
You have a couple of ways to share a Teams recording. You can copy a link to it and then share it where you please, or you send an email with the link to those you want to share it with.
Visit one of these locations to grab a copy of the link to the recording:
You can share the recording by entering the email addresses of your recipients in one of these spots:
Enter the name, email address, or group and optionally a message. Before you hit Send, you can adjust the link access. Choose who can access the link, if you want to let them edit, and whether you want to block them from downloading the recording.
Click Apply after making any changes to access and then Send to complete the process and send the email(s).
You can manage and adjust access to a Teams recording before or after you share it and even if you haven’t share it yet using the instructions above.
Access the recording in SharePoint online, click More Actions, and choose Manage Access.
A sidebar will open on the right side where you can perform a variety of actions.
It can be easy to miss things in a meeting, especially if there are many attendees. But with options to download and save a Teams recording, you can play it to see what you missed. And if you want to be sure absent members are up to date, share it!
